Unlocking efficiency, visibility & profit across the jobsite
What The Tech Is Going On
The construction industry faces a perfect storm of challenges: project starts are declining, material costs are increasing, and skilled labor remains scarce and fickle. In this environment, competitive advantage no longer comes from equipment or materials—it comes from operational efficiency and business intelligence.
Yet many firms continue to operate with fundamental inefficiencies that drain profitability. In construction, especially, disconnected systems and reliance on spreadsheets still drive critical business functions. This fragmentation creates predictable chaos: cost overruns, schedule delays, and eroded client trust.
The opportunity is substantial: firms that connect their data, improve communication, and apply predictive analytics can shave days off the average build and reclaim thousands per project in hidden wastes.
This blog demonstrates how leading construction companies are achieving exactly these results through strategic technology investments.
The Informed Advantage
Construction’s competitive landscape has fundamentally shifted. When data flows freely between systems, field teams make faster decisions, office staff stop chasing project status, and executives can use clear information to steer projects. When data remains trapped in silos (or spreadsheets), even minor issues cascade into major delays and costly mistakes.
“Bad or missing data wiped out $1.8 trillion in global construction value in 2024.” (FMI Bad Data Report, 2025)
The Cost of Disconnection
The financial impact of fragmented systems extends far beyond obvious inefficiencies. Each point of disconnect creates compounding costs that most builders dramatically underestimate:
Idle Labor: When crews wait days to be scheduled, or the schedule is misinterpreted, the cost reaches thousands per day. Then in a rush to catch up, you’re looking at major overtime costs.
Manual Data Re-entry: If your coordinators are spending hours per week re-entering data between systems, you have a major issue. Wasted time and likely data errors are inherent.
Material Order Issues: Late material orders due to poor system visibility can create major delays. In volatile material markets, these delays can also trigger price increases that further erode margins.
Why Conventional Solutions Fall Short
One-size-fits-all platforms rarely accommodate the legacy ERP systems and custom workflows that established builders depend on.
Off-the-shelf integration tools struggle with the complexity of construction data relationships and the real-time requirements of active jobsites.
Complete system replacements can freeze operations for months, if not years, while requiring massive training investments and risking data loss.
Successful builders need surgical solutions that enhance their existing systems rather than replacing them.
The Transformation
Effective construction technology integration follows a layered approach that preserves, or updates, existing investments while adding intelligent and efficient pieces. Try the following:
Custom Integrations
APIs connect systems that don’t like to talk to each other—JDE/E1, D365, BuildPro, Procore, and field mobile applications—ensuring data moves once and gets reused everywhere. This eliminates redundant entry while maintaining specific functionality that teams already depend on.
Low-Code Solutions
Replace email chains and spreadsheets with structured forms, business rules, and replicable workflows.
Centralized Business Intelligence
Unify cost, schedule, and field progress data into Power BI dashboards that provide transparency for all stakeholders. Real-time visibility enables proactive decision-making rather than reactive problem-solving.
Predictive Analytics
AI-driven predictive scheduling can reduce project delays by up to 30% and decrease overall costs by around 20% (Deloitte, AI in Construction: Predictive Scheduling & Cost Control, 2024). AI isn’t going anywhere, are you ready to implement it correctly?
Success in Practice: New Home Start Platform
The following transformation for client demonstrates the tangible impact of strategic technology integration. Their New Home Start (NHS) platform addressed operational bottlenecks that were constraining growth and frustrating teams.
Client Impact:
- Plan approvals that previously took 3 to 5 days are now consistently completed within 24 hours
- Coordinators reduced time spent chasing status updates by over 60%, enabling the team to manage 20% more volume without adding headcount
- Warranty resolution times were shortened from several days to less than one day for standard issues
- Platform usage exceeded 90% adoption within the first 60 days due to intuitive workflows and seamless integration with tools like SharePoint and D365
“The biggest impact has been visibility. Everyone knows where each project stands, and approvals happen fast without all the back-and-forth. We’re not just moving faster—we’re working smarter.”
Implementation Strategy:
- Centralizing Communication & Approvals – Developed a platform to replace email-based approvals, ensuring real-time tracking of project progress.
- Enhancing Data Tracking & Reporting – Consolidated SharePoint, D365, and Excel data into a single source of truth for better decision-making.
- Reducing Time to Start Construction – Optimized workflows to speed up plan approvals, allowing homebuilding to begin sooner.
- Scaling Without Additional Headcount – Automated processes to support business growth without proportionally increasing staff.
- Improving Warranty Management – Established a structured activity log to enhance accountability and resolution tracking.
Your 6-Month Path to Connected Construction
You don’t need a giant system overhaul to start transforming your construction tech stack. Here’s how most builders can go from chaos to clarity in just six months:
Month 1: Discovery & Prioritization
- Shadow team members and document real workflows
- Identify high-friction processes like approvals, status updates, or manual re-entry
- Select 1–2 automation or integration opportunities with clear business impact
Month 2: Design & Planning
- Map system connections (e.g., D365, SharePoint, Excel, field apps)
- Create wireframes or workflow diagrams for the proposed solution
- Confirm business logic and user roles with stakeholders
Month 3–4: Build & Test
- Develop and test lightweight tools (e.g., custom forms, API integrations, dashboards)
- Conduct pilot with one team or community
- Gather feedback and resolve any edge cases
Month 5: Expand & Refine
- Roll out the tool to additional users
- Train users and support adoption
- Begin tracking key metrics (time savings, issue resolution, approval speed)
Month 6: Roadmap & Scale
- Document wins and gather leadership feedback
- Create a roadmap of future phases (e.g., warranty, trade scheduling, purchasing)
- Align next steps with company goals and capacity
From Data Chaos to Competitive Advantage
Leveling up your tech represents the fastest, lowest-risk path to protecting margins in a challenging market. By integrating systems, automating approvals, and unlocking predictive insights, construction firms can transform how they operate.
The technology exists today. The ROI is proven. The advantage belongs to the firms that act to bridge the gap between current operations and the data-driven insights within reach.
But act quickly – as more builders adopt their custom solutions, technology will shift from a competitive advantage to an expectation. Early adopters will capture the benefits while late adopters will find themselves playing catch-up.
Ready to Start The Data Party?
Every day spent with disconnected data, manual processes, and reactive firefighting is another day of lost competitive advantage.
Our experience with builders like Perry Homes proves that transformation doesn’t require wholesale disruption. Strategic integration builds on your existing investments while eliminating the friction points that drain profitability.
Let’s talk. We’ll assess your current bottlenecks and issues and put together a plan that makes sense for you.
Book a 30-minute consultation with our team and let’s get started!
References
- U.S. Census Bureau, New Residential Construction, May 2025
- U.S. Census Bureau, New Residential Sales, May 2025
- Kiplinger, Housing Outlook, June 2025
- Construction Industry Institute, Field Productivity Report, 2024
- FMI & Autodesk, Harnessing the Data Advantage in Construction, 2025
- Deloitte, AI in Construction: Predictive Scheduling & Cost Control, 2024
